Home>Tenders & Quotations>BDFA-Q-0006-2026

Our Ref: BDFA/Q/0006/2026
Date: 16/02/2026

REQUEST FOR QUOTATION
TO SUPPLY AND DELIVER VIDEO CONFERENCE SETS

The requirements are as below:

Item Description Features / Specifications Quantity
1 Mid-Range Web Camera (Standard Meeting Rooms) Minimum Specifications:

  • Brand
  • Model
  • Resolution: Minimum Full HD 1080p
  • Field of View: Minimum 120° wide-angle
  • Features: USB Plug & Play
  • Mounting: Tripod or stand included
  • Compatibility: Compatible with Microsoft Teams, Zoom, Google Meet, Webex.
  • Availability: In stock
  • Warranty: Minimum 1 year
  • Unit Price
  • Total Price
 1 unit
2 Enterprise All-in-One (AIO)
360° Video Conferencing Camera
(Large Meetings)		 Minimum Specifications:

  • Brand
  • Model
  • Field of View: True 360° panoramic video capture (omnidirectional)
  • Resolution: Minimum 4K UHD
  • Capability: Capable of supporting U-shape meeting layout with up to 30 participants

Audio Specifications:

  • Integrated multi-directional microphone array
  • Minimum voice pickup range: ≥5–6 metres
  • Built-in echo cancellation and advanced noise suppression
  • Integrated speaker suitable for medium-large meeting rooms
  • Support for optional expansion microphones (if required)

Connectivity & Compatibility

  • USB-C / USB 3.0 Plug & Play
  • Compatible with Microsoft Teams, Zoom, Google Meet, Webex

Accessories

  • Tripod / stand mount included
  • All necessary cables included

Availability: In stock
Warranty: Minimum 1 year
Unit Price
Total Price

 1 set
3 External Speakerphone
(Microphone + Speaker)		 Minimum Specifications:

  • Brand
  • Model
  • Type: USB Speakerphone
  • Voice pickup: 360°
  • Pickup radius: Minimum ≥2–3 metres
  • Built-in echo cancellation and noise reduction
  • Connectivity: USB and/or Bluetooth
  • Features: Plug & Play
  • Compatibility: Compatible with Microsoft Teams, Zoom, Google Meet, Webex
  • Availability: In stock
  • Warranty: Minimum 1 year
  • Unit Price
  • Total Price
 1 unit
Procurement Requirement
Price Validity: Minimum 3 months (state number of months)
Delivery Period: 20 March 2026
Item-Based Award (Partial Award):
The Purchaser reserves the right to award the contract in its entirety or on an item-by-item basis. Bidders may be awarded one, some, or all items listed in this RFQ, based on the best interest of the Purchaser.
Grand Total

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QUOTATION SUBMISSION REQUIREMENTS

Interested companies are required to comply with all the submission requirements stated below. Failure to meet any of the requirements may result in the quotation being deemed non-compliant and subject to disqualification. 

  1. Method of Submission

    • Interested vendors shall submit a digital copy of the quotation together with all required documents and information via email to: procurement@bdfa.gov.bn 
    • The email subject shall be clearly stated as:
      BDFA/Q/0006/2026 – To Supply and Deliver Video Conference Sets
    • The submission must be received no later than 5:00 PM (local time) by Sunday, 01st March 2026. Late submissions will not be considered.
  2. Quotation
    • Vendors shall submit a formal quotation that includes the following details: 
      • Contact person’s name 
      • Contact number 
      • Contact email address 
      • Price validity period 
      • The quotation shall be addressed to

        • ATTN: PROCUREMENT DIVISION
          Brunei Darussalam Food Authority (BDFA)
          Flat B22, Simpang 32-37, Anggerek Desa Technology Park,
          Bandar Seri Begawan,
          Brunei Darussalam.
  3. Specifications And Compliance Sheet
    • Vendors shall submit a completed Annex A: Specifications and Compliance Sheet (downloadable here) together with relevant specification sheets and/or product brochures for the makes and models quoted.
  4. Ownership Information
    • Vendors shall submit the names of owners, partners, or shareholders, together with a copy of their identity card(s).
  5. Business Registration
    • Vendors shall submit a copy of a valid Business Registration Certificate.
  6. Declaration Of Relationship (if applicable)
    • Vendors shall declare whether there are any personnel within your company who have a direct relationship with any employee of BDFA. 

Disclaimer

  1. This Request for Quotation does not constitute a commitment to offer of a Contract or prospective Contract.
  2. The printing of any documentation or apparatus displaying the BDFA symbol, design or representation is controlled and under the purview of Section (30) & (31) of the Brunei Darussalam Food Authority Order, 2020. The improper use of any symbol, design, representation, certification or inspection mark may be liable to a fine, imprisonment, or both.