Home>Tenders & Quotations>BDFA-Q-0001-2026

Our Ref: BDFA/Q/0001/2026
Date: 05/02/2026

REQUEST FOR QUOTATION
TO SUPPLY AND DELIVERY OF WATER DISPENSER WITH WATER BOTTLES FOR A PERIOD OF 12 MONTHS

The requirements are as below:

Item Description Features / Specifications
1 Water Dispenser
  1. Type: Free-Standing with Top Loading 
  2. Water Temperatures: Hot, Cold (Room Temperature is Optional) 
  3. Bottles Compatibility: Suitable for 19L Bottles 
  4. Safety Feature: Child-safety lock for hot water tap 
  5. Energy Efficiency: Energy-saving (Optional) 
  6. Quantity: 6 units 
  7. HQ Deployment: 5 units (Level 1, 2, 3, 3M and 4) 
  8. Belait Branch Deployment: 1 unit (Ground Floor) 
  9. Breakdown Support: Response time to be stated 
  10. Replacement Unit: To be provided 
  11. Relocation: Vendor responsible for internal transfers 
  12. End-of-lease: Vendor responsible for recollection 
  13. Documentation: To provide clear picture of proposed model 
  14. Availability: In-stock 
  15. Lease Period: 1 year (April 2026 until March 2027) 
  16. Lease Unit Price: To be stated 
  17. Lease Total Price: To be stated 
  18. Any Additional Charge: To be stated if applicable 
2 Water Bottles
  1. Types of Water: Mineral Water, Distilled Water or Purified Water (state clearly) 
  2. Capacity: 19L 
  3. Safety Seal: Tamper-evident cap 
  4. Quantity: 636 bottles per year 
  5. Availability: In-stock 
  6. Delivery Frequency: Monthly 
  7. Quantity Flexibility: Adjustable based on actual consumption 
  8. Unit Price 
  9. Total Price 
  10. Any Additional Charge 
3 Delivery & Logistics
  1. Manual Delivery: To deliver manually to all floor Level 1 (Ground Floor), Level 2, Level 3, Level 3M and Level 4 as BDFA HQ building has no elevator. 
  2. Belait District Delivery: To deliver at Belait Branch Office 
  3. Delivery Documentation: Invoice and Delivery Order (DO) for each delivery 
  4. Vendor Contract: To provide contact person 
Procurement Requirement
Price Validity: Minimum 3 months (state number of months)
Price Escalation: The quoted prices shall be fixed for a period of twelve (12) months
Delivery Period: April 2026
Grand Total

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QUOTATION SUBMISSION REQUIREMENTS

Interested companies are required to comply with all the submission requirements stated below. Failure to meet any of the requirements may result in the quotation being deemed non-compliant and subject to disqualification. 

  1. Method of Submission

    • Interested vendors shall submit a digital copy of the quotation together with all required documents and information via email to: procurement@bdfa.gov.bn 
    • The email subject shall be clearly stated as:
      BDFA/Q/0001/2026 – Supply and Delivery of Water Dispenser with Water Bottles for a Period of 12 Months 
    • The submission must be received no later than 5:00 PM (local time) by Thursday, 19 February 2026. Late submissions will not be considered.
  2. Quotation
    • Vendors shall submit a formal quotation that includes the following details: 
      • Contact person’s name 
      • Contact number 
      • Contact email address 
      • Price validity period 
      • The quotation shall be addressed to

        • ATTN: PROCUREMENT DIVISION
          Brunei Darussalam Food Authority (BDFA)
          Flat B22, Simpang 32-37, Anggerek Desa Technology Park,
          Bandar Seri Begawan,
          Brunei Darussalam.
  3. Specifications And Compliance Sheet
    • Vendors shall submit a completed Annex A: Specifications and Compliance Sheet (downloadable here) together with relevant specification sheets and/or product brochures for the makes and models quoted.
  4. Ownership Information
    • Vendors shall submit the names of owners, partners, or shareholders, together with a copy of their identity card(s).
  5. Business Registration
    • Vendors shall submit a copy of a valid Business Registration Certificate.
  6. Declaration Of Relationship (if applicable)
    • Vendors shall declare whether there are any personnel within your company who have a direct relationship with any employee of BDFA. 

Disclaimer

  1. This Request for Quotation does not constitute a commitment to offer of a Contract or prospective Contract.