Request for Quotation

To Supply and Delivery BDFA Merchandise for 43rd Prepared Foodstuff Product Working Group (PFPWG) Meeting and its Related Meetings

Annex A - BDFA_Q_0017_2026

Annex B - BDFA_Q_0017_2026

Reference:

BDFA/Q/0017/2026

Closing Date:

Monday, 14 September 2026 12:00 PM

Procurement Contact Email:

procurement@bdfa.gov.bn

Item	Description	Features / Specifications	Quantity
1	Premium Tumbler Gift Set	Materials i. Tumbler: Inside 500ml stainless steel 304 ii. Box: 1,000gsm strawbox with full colour print & EVA cut out sponge To Provide the tumbler lid with strap chain Printing Tumbler Logo Printing: Full Colour Box Logo Printing: One Colour (White) Wording on Strap Chain Printing: Full colour, refer to Annex B: i. Strap Chain Wording #1 with ASEAN logo (200 pieces): 43^rd Prepared Foodstuffs Product Working Group (PFPWG) Meeting and its related meetings, 2-6 November 2026, Brunei Darussalam ii. Strap Chain Wording #2 (50 pieces): With Compliments from Brunei Darussalam Food Authority (BDFA) Tumbler and Box Design Printing: Full Colour Tumbler and Box Design Tumbler Design: 1/4 of the tumbler to be design with Tenunan Brunei, refer to Annex B Box Design: To be design with Tenunan Brunei, refer to Annex B Gift Box Opening Mechanism: Double flap opening rigid box (Top and Bottom), refer to Annex B Artwork: To Provide clear picture/illustration Unit Price Total Amount	250 pieces
2	Tote Bag	Material: Soft Canvas Sizes: 40cm (Height) x 35cm (Width) x 10cm (depth) Colour: Cream Printing Logo Printing Method: Heat Press Sticker on one side Colour: Full Colour Logo: BDFA Logo Logo Size: 9cm x 19cm Logo Position: 1 Side Only (Front) Design: Refer to Annex B Artwork: To Provide clear picture/illustration Unit Price Total Amount	250 pieces
Procurement Requirement
Price Validity: Minimum 3 months (state number of months)
Mandatory Delivery Period: Between 19^th to 23^rd October 2026
Grand Total

QUOTATION SUBMISSION REQUIREMENTS

Interested vendors are required to comply with all the submission requirements stated below. Failure to meet any of the requirements may result in the quotation being deemed non-compliant and subject to disqualification.

Method of Submission

- Interested vendors shall submit a digital copy of the quotation together with all required documents and information via email to:
  vendor.submission@bdfa.gov.bn
- The email subject shall be clearly stated as:
  BDFA/Q/0017/2026 – To Supply and Delivery BDFA Merchandise for 43^rd Prepared Foodstuff Product Working Group (PFPWG) Meeting and Its Related Meetings.
- The submission must be received no later than 12:00 PM (local time) by Monday, 14^thSeptember 2026. Late submissions will not be considered.

Quotation
- Vendors shall submit a formal quotation that includes the following details:
  1. Company name and registered address
  2. Quotation reference number and date
  3. Contact person’s name
  4. Contact number
  5. Contact email address
  6. Price validity period
- The quotation shall be addressed to:
  ATTN: Procurement Division
  Brunei Darussalam Food Authority (BDFA)
  Flat B22, Simpang 32-37, Anggerek Desa Technology Park,
  Bandar Seri Begawan,
  Brunei Darussalam
Specifications And Compliance Sheet
Vendors shall submit a completed Annex A: Specifications and Compliance Sheet (downloadable here) together with relevant specification sheets and/or product brochures for the makes and models quoted.
Ownership Information
Vendors shall submit the names of owners, partners, or shareholders, together with a copy of their identity card(s).
Business Registration
Vendors shall submit a copy of a valid Business Registration Certificate.
Declaration of Relationship (If Applicable)
Vendors shall declare whether there are any personnel within their company who have a direct relationship with any employee of BDFA.

Disclaimer

This Request for Quotation does not constitute a commitment to offer of a Contract or prospective Contract.
The printing of any documentation or apparatus displaying the BDFA symbol, design or representation is controlled and under the purview of Section (30) & (31) of the Brunei Darussalam Food Authority Order, 2020. The improper use of any symbol, design, representation, certification or inspection mark may be liable to a fine, imprisonment, or both.