{"id":3652,"date":"2025-11-10T09:39:17","date_gmt":"2025-11-10T01:39:17","guid":{"rendered":"https:\/\/bdfa.gov.bn\/?page_id=3652"},"modified":"2025-11-10T09:39:17","modified_gmt":"2025-11-10T01:39:17","slug":"bdfa-q-0015-2025","status":"publish","type":"page","link":"https:\/\/bdfa.gov.bn\/ms\/tenders-and-quotations\/bdfa-q-0015-2025\/","title":{"rendered":"BDFA-Q-0015-2025"},"content":{"rendered":"<p><div class=\"fusion-fullwidth fullwidth-box fusion-builder-row-1 fusion-flex-container has-pattern-background has-mask-background nonhundred-percent-fullwidth non-hundred-percent-height-scrolling\" style=\"background-color: rgba(255,255,255,0);background-position: center center;background-repeat: no-repeat;border-width: 0px 0px 0px 0px;border-color:#e2e2e2;border-style:solid;\" ><div class=\"fusion-builder-row fusion-row fusion-flex-align-items-flex-start\" style=\"max-width:1248px;margin-left: calc(-4% \/ 2 );margin-right: calc(-4% \/ 2 );\"><div class=\"fusion-layout-column fusion_builder_column fusion-builder-column-0 fusion_builder_column_1_1 1_1 fusion-flex-column\"><div class=\"fusion-column-wrapper fusion-flex-justify-content-flex-start fusion-content-layout-column\" style=\"background-position:left top;background-repeat:no-repeat;-webkit-background-size:cover;-moz-background-size:cover;-o-background-size:cover;background-size:cover;padding: 0px 0px 0px 0px;\"><style type=\"text\/css\">.fusion-breadcrumbs.fusion-breadcrumbs-1{font-size:14px;}.fusion-breadcrumbs.fusion-breadcrumbs-1 span a:hover{color:#ff8a02 !important;}.fusion-breadcrumbs.fusion-breadcrumbs-1{color:#4a4e57;}.fusion-breadcrumbs.fusion-breadcrumbs-1 a{color:#4a4e57;}<\/style><div class=\"fusion-breadcrumbs fusion-breadcrumbs-1\"><span class=\"fusion-breadcrumb-item\"><a href=\"https:\/\/bdfa.gov.bn\/ms\" class=\"fusion-breadcrumb-link\"><span >Home<\/span><\/a><\/span><span class=\"fusion-breadcrumb-sep\">><\/span><\/div><\/div><style type=\"text\/css\">.fusion-body .fusion-builder-column-0{width:100% !important;margin-top : 0px;margin-bottom : 20px;}.fusion-builder-column-0 > .fusion-column-wrapper {padding-top : 0px !important;padding-right : 0px !important;margin-right : 1.92%;padding-bottom : 0px !important;padding-left : 0px !important;margin-left : 1.92%;}@media only screen and (max-width:1024px) {.fusion-body .fusion-builder-column-0{width:100% !important;order : 0;}.fusion-builder-column-0 > .fusion-column-wrapper {margin-right : 1.92%;margin-left : 1.92%;}}@media only screen and (max-width:640px) {.fusion-body .fusion-builder-column-0{width:100% !important;order : 0;}.fusion-builder-column-0 > .fusion-column-wrapper {margin-right : 1.92%;margin-left : 1.92%;}}<\/style><\/div><\/div><style type=\"text\/css\">.fusion-body .fusion-flex-container.fusion-builder-row-1{ padding-top : 0px;margin-top : 0px;padding-right : 0px;padding-bottom : 0px;margin-bottom : 0px;padding-left : 0px;}<\/style><\/div><div class=\"fusion-fullwidth fullwidth-box fusion-builder-row-2 fusion-flex-container has-pattern-background has-mask-background nonhundred-percent-fullwidth non-hundred-percent-height-scrolling\" style=\"background-color: rgba(255,255,255,0);background-position: center center;background-repeat: no-repeat;border-width: 0px 0px 0px 0px;border-color:#e2e2e2;border-style:solid;\" ><div class=\"fusion-builder-row fusion-row fusion-flex-align-items-flex-start\" style=\"max-width:1248px;margin-left: calc(-4% \/ 2 );margin-right: calc(-4% \/ 2 );\"><div class=\"fusion-layout-column fusion_builder_column fusion-builder-column-1 fusion_builder_column_1_1 1_1 fusion-flex-column\"><div class=\"fusion-column-wrapper fusion-flex-justify-content-flex-start fusion-content-layout-column\" style=\"background-position:left top;background-repeat:no-repeat;-webkit-background-size:cover;-moz-background-size:cover;-o-background-size:cover;background-size:cover;background-color:rgba(255,255,255,0);border-width: 0 0 0 0;border-color:#ffffff;border-style:solid;padding: 0px 0px 0px 0px;\"><style type=\"text\/css\">@media only screen and (max-width:1024px) {.fusion-title.fusion-title-1{margin-top:10px!important; margin-right:0px!important;margin-bottom:15px!important;margin-left:0px!important;}}@media only screen and (max-width:640px) {.fusion-title.fusion-title-1{margin-top:10px!important; margin-right:0px!important;margin-bottom:10px!important; margin-left:0px!important;}}<\/style><div class=\"fusion-title title fusion-title-1 fusion-sep-none fusion-title-center fusion-title-text fusion-title-size-five\" style=\"margin-top:10px;margin-right:0px;margin-bottom:15px;margin-left:0px;\"><h5 class=\"title-heading-center\" style=\"margin:0;\"><p style=\"text-align: left;\">Our Ref: BDFA\/Q\/0015\/2025<br \/>\nDate: 10\/11\/2025<\/p>\n<h5 style=\"text-align: center;\"><strong>REQUEST FOR QUOTATION (RFQ)<br \/>\nPROVISION OF EVENT MANAGEMENT SERVICES FOR BDFA 5TH ANNIVERSARY AWAY DAY<br \/>\n<\/strong><\/h5><\/h5><\/div><div class=\"fusion-text fusion-text-1\" style=\"font-family:Arial, Helvetica, sans-serif;font-weight:400;\"><p>The requirements\u00a0are as below:<\/p>\n<\/div>\n<div class=\"table-1\">\n<table style=\"height: 380px;\" width=\"1165\">\n<thead>\n<tr>\n<th style=\"text-align: center;\" align=\"left\"><strong>Item<\/strong><\/th>\n<th style=\"text-align: center;\" align=\"left\"><strong>Description \/ Features \/ Specifications<\/strong><\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td align=\"left\">1<\/td>\n<td align=\"left\"><strong><u>Event Information<\/u><\/strong><\/p>\n<p><strong>Event Name:<\/strong> BDFA 5th Anniversary Away Day<br \/>\n<strong>Event Date:<\/strong> Preferred date is Tuesday, 6<sup>th<\/sup> January 2026. Vendors may propose an alternative date within January 2026 if the preferred date is not feasible or otherwise inconvenient<br \/>\n<strong>Estimated Participants:<\/strong> Approximately 90 pax<br \/>\n<strong>Event Duration:<\/strong> One (1) day (2 sessions: morning &amp; afternoon)<br \/>\n<strong>Event Time:<\/strong> 8:00am \u2013 5:00pm<br \/>\n<strong>Audience Profile:<\/strong> Diverse demographic representation across BDFA; Mixed Age Group (20s to 50s)<\/p>\n<p><strong>Learning Objective:<\/strong><br \/>\nThis Away Day forms part of BDFA\u2019s staff development plan and is designed to strengthen interdepartmental collaboration, communication, and leadership through experiential learning. The program supports BDFA\u2019s strategic goal of enhancing organizational culture and teamwork.<\/p>\n<p><strong>Expected Learning Outcomes:<\/strong><\/p>\n<ul>\n<li>Improved collaboration and inter-departmental communication<\/li>\n<li>Strengthened team trust, problem-solving, and leadership capabilities<\/li>\n<li>Reinforcement of BDFA values and culture through structured team exercises<\/li>\n<\/ul>\n<\/td>\n<\/tr>\n<tr>\n<td align=\"left\">2<\/td>\n<td align=\"left\"><strong><u>Morning Session Details:<\/u><\/strong><\/p>\n<ul>\n<li>Venue: Indoor<\/li>\n<li>Time: 8:00am \u2013 12:00pm<\/li>\n<li>Light Breakfast<\/li>\n<li>Registration<\/li>\n<li>Launch Event and Briefing Session<\/li>\n<li>Group Photo<\/li>\n<li>Lunch Time: 12:05pm \u2013 1:15pm<\/li>\n<\/ul>\n<p><strong><u>Morning Session Requirements:<\/u><\/strong><\/p>\n<ul>\n<li>Indoor venue, PA system, Projector, Folding Tables, Chairs, A3 label stand, Speaker podium<\/li>\n<li>Breakfast and lunch catering<\/li>\n<li>Basic event setup (stage, seating, backdrop and signage)<\/li>\n<li>Training facilitator and support staff<\/li>\n<li>Training documentation (photo and video coverage for internal use \u2013 without watermark)<\/li>\n<\/ul>\n<\/td>\n<\/tr>\n<tr>\n<td align=\"left\">3<\/td>\n<td align=\"left\"><strong><u>Afternoon Session Details:<\/u><\/strong><\/p>\n<ul>\n<li>Venue: Outdoor or Semi-Outdoor<\/li>\n<li>Time: 1:30pm \u2013 4:30pm<\/li>\n<li>Team Building Activities (light physical or problem-solving games)<\/li>\n<li>Light refreshment \/ hi-tea<\/li>\n<li>Prize Presentation<\/li>\n<li>Group Photo<\/li>\n<li>Closing Event<\/li>\n<\/ul>\n<p><strong><u>Afternoon Session Requirements:<\/u><\/strong><\/p>\n<ul>\n<li>Outdoor or semi-outdoor area for group activities<\/li>\n<li>Venue support for team building setup (space, materials, safety considerations)<\/li>\n<li>Light refreshment \/ hi-tea catering<\/li>\n<li>Transport to outdoor site (if applicable)<\/li>\n<li>Emcee or facilitator and support staff to conduct and manage activities<\/li>\n<li>Training documentation (photo and video coverage for internal use \u2013 without watermark)<\/li>\n<\/ul>\n<\/td>\n<\/tr>\n<tr>\n<td align=\"left\">4<\/td>\n<td align=\"left\"><strong><u>Vendor Proposal Should Include:<\/u><\/strong><\/p>\n<ol>\n<li><strong>\u00a0<\/strong><strong style=\"font-family: inherit; font-size: inherit;\">Proposed Venue<\/strong><span style=\"font-family: inherit; font-size: inherit;\"> \u2013 Vendors are required to state their proposed suitable venue(s) for the event, including indoor and outdoor\/semi-outdoor options<\/span><\/li>\n<li><strong>Proposed Program<\/strong> \u2013 Vendors are required to submit a detailed proposed program or schedule of activities for the event, which must align with BDFA\u2019s objectives<\/li>\n<li><strong>Proposal Presentation <\/strong>\u2013 Vendors are required to present their proposals on a date to be scheduled<\/li>\n<li><strong>Detailed Quotation Breakdown<\/strong>, covering:<\/li>\n<\/ol>\n<ul>\n<li style=\"list-style-type: none;\">\n<ul>\n<li>Venue rental and setup<\/li>\n<li>Meals and refreshments (breakfast, lunch and hi-tea)<\/li>\n<li>Facilitator and activities charges<\/li>\n<li>Equipment rental PA system, projector, folding tables &amp; chairs, A3 label stand and speaker podium<\/li>\n<li>Training documentation (photography and videography services \u2013 editing, touch-up and without watermark)<\/li>\n<li>Transport charges (if applicable)<\/li>\n<li>Tokens of recognition for team building activities<\/li>\n<li>Relevant HSE requirement \u2013 including First Aid Box and on-site safety measures<\/li>\n<li>Any value-added items or corporate packages (optional)<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/td>\n<\/tr>\n<tr>\n<td style=\"text-align: center; color: white; border: 1px solid #000000 !important; background: #018ea1 !important;\" colspan=\"2\" align=\"left\"><strong>Procurement Requirement<\/strong><\/td>\n<\/tr>\n<tr>\n<td colspan=\"2\" align=\"left\"><strong>State the Price Validity: <\/strong>Minimum 3 months (state number of months)<\/td>\n<\/tr>\n<tr>\n<td colspan=\"2\" align=\"left\"><strong>Delivery Period:<\/strong> Preferred date is Tuesday, 6<sup>th <\/sup>January 2026. Vendors may propose an alternative date within January 2026 if the preferred date is not feasible or otherwise inconvenient<\/td>\n<\/tr>\n<tr>\n<td colspan=\"2\" align=\"left\"><strong>State the Terms of Payment<\/strong><\/td>\n<\/tr>\n<tr>\n<td colspan=\"2\" align=\"left\"><strong>State the Total Price<\/strong><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<div class=\"fusion-text fusion-text-2\" style=\"text-align:justify;\"><p><strong>\u200e \u200e\u00a0<\/strong><\/p>\n<p><strong>QUOTATION SUBMISSION REQUIREMENTS<\/strong><\/p>\n<ol>\n<li>Interested parties to email digital copy of quotation and all requested documents \/ information below to <a style=\"color: #018ea1;\" href=\"mailto:procurement@bdfa.gov.bn\">procurement@bdfa.gov.bn<\/a>,\u00a0with the subject heading <strong>\u201cBDFA\/Q\/0015\/2025 Quotation for Provision of Event Management Services for BDFA 5th Anniversary Away Day<\/strong>\u201d not later than <strong>5:00PM<\/strong> local time <u>on<\/u> <strong>Monday, 24<sup>th<\/sup> November <\/strong><strong>2025<\/strong>. Late submissions will not be considered and failure to provide all documents \/ information requested may result in disqualification.<\/li>\n<\/ol>\n<ol>\n<li style=\"list-style-type: none;\">\n<ol>\n<li style=\"list-style-type: lower-alpha;\">Quotation (including price validity)\n<ol>\n<li style=\"list-style-type: none;\">The quotation shall be addressed to the following:<\/li>\n<li style=\"list-style-type: none;\">ATTN: PROCUREMENT DIVISION<br \/>\nBrunei Darussalam Food Authority (BDFA)<br \/>\nFlat B22, Simpang 32-37, Anggerek Desa Technology Park,<br \/>\nBandar Seri Begawan,<br \/>\nBrunei Darussalam.<\/li>\n<\/ol>\n<\/li>\n<li style=\"list-style-type: lower-alpha;\">Completed Annex A: Specifications and Compliance Sheet downloadable <a class=\"hover\" style=\"color: #047e8f;\" href=\"https:\/\/bdfa.gov.bn\/wp-content\/uploads\/2025\/11\/Annex-A-Specifications-and-Compliance-Sheet-for-BDFA-5th-Anniversary-Away-Day.pdf\" target=\"_blank\" rel=\"noopener\"><strong>here<\/strong><\/a> together with the specification sheets or brochures for the makes\/models quoted.<\/li>\n<li style=\"list-style-type: lower-alpha;\">The owners, partners or shareholders names and copy of their identity card.<\/li>\n<li style=\"list-style-type: lower-alpha;\">Copy of Business Registration Certificate.<\/li>\n<li style=\"list-style-type: lower-alpha;\">Authorized staff (Full name as per Identification card (IC), IC number, designation and contact number) as focal point to BDFA.<\/li>\n<li style=\"list-style-type: lower-alpha;\">Declare if there are any personnel in your company whom has direct relation to any of the BDFA&#8217;s employee.<\/li>\n<\/ol>\n<\/li>\n<\/ol>\n<p><strong>Disclaimer<\/strong><\/p>\n<ol>\n<li><strong>This Request for Quotation does not constitute a commitment to offer of a Contract or prospective Contract.<\/strong><\/li>\n<\/ol>\n<\/div><\/div><style type=\"text\/css\">.fusion-body .fusion-builder-column-1{width:100% 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